Privacy Policy

Our Contact Details

Name: The Association for Dance Movement Psychotherapy UK Ltd.
Address: Lytchett House, 13 Freeland Park, Wareham Road, Poole, Dorset BH16 6FA
Phone Number: 0117 244 3566
E-mail: company.secretary@admp.org.uk, chair@admp.org.uk

This Privacy Policy was last updated in March 2026

The type of personal information we collect

We currently collect and process the following information:

Members’ Information
When members register on our website, we collect names, contact information, and date of birth. We also collect information about level of membership and practice and ask members to send confirmation that they hold valid insurance, have a professional will (where applicable), and have fulfilled the CPD requirements of membership. Full names are displayed publicly on membership registers. Members in private practice can provide information about where they work, the client groups they work with, and any other information they think might be helpful to those searching the ‘Find a Therapist’ section – this information is made publicly available, and can be edited under ‘My Profile’ in the Members’ section of the website.

Members who renew their memberships through our website will pay via the third party site Stripe.

We will hold further information on members who have applied to be on the private practice or supervisors registers, or for UKCP membership. We may also hold data on members who get in touch with us about ethics cases, or for potential members who trained overseas and are applying to join UKCP. There is further information on how we store your information later in this document.

Workshop Sign Ups
ADMP hosts workshops and CPD events which are made available to our members, and on occasion to therapists from other modalities. We use Ticket Tailor to process all ticket bookings (whether free or paid). Contact and booking information is exported into a spreadsheet kept on a secure Google Drive to ensure we have a clear record of attendees both for the event and to issue CPD certificates following the event. Workshop participants’ details are cleared in accordance with our data retention schedule.

Email Communications
ADMP sends monthly e-Bulletins, along with organisational updates, to members using the platform Sender. As a member of the association, you are automatically subscribed to receive these informative emails. Your contact information will be stored in line with Sender’s policies. There is the option to unsubscribe from these emails at any time.

Job Applicants
Please see our separate Employees and Contractors Privacy Policy.

Cookies
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Contact
When visitors contact us using the email address provided on this site, their request is received through our email system, hosted by Google, and is solely used to respond to their request. This data is not shared with any third parties outside of the organisation.

Embedded content from other websites
Articles on our website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics Cookies
We use Google Analytics to collect anonymous information about visitors to our website, to help us measure and analyse traffic patterns and behaviours. All of the data collected is anonymous and does not identify individual users.

Google Analytics mainly uses first-party cookies to report on visitor interactions on our website. These cookies are used to store non-personally identifiable information. Browsers do not share first-party cookies across domains.

A cookie is a small piece of text sent to your browser by a website that you visit. It helps the website to remember information about your visit, like your preferred language and other settings. That can make your next visit easier and the site more useful to you. Cookies play an important role. Without them, using the web would be a much more frustrating experience.

Every computer and device connected to the Internet is assigned an Internet Protocol (IP) address. IP addresses are usually assigned in country-based blocks and can often be used to identify the country, state and city from which a computer is connecting to the Internet. Because IP addresses need to be used by websites in order for the Internet to function, website owners have access to the IP addresses of their visitors regardless of whether or not they use Google Analytics. Google Analytics uses IP addresses to provide and protect the security of the service, and to give website owners a sense of where in the world their visitors come from (also known as “IP geolocation”).

Google Analytics does not share actual IP address information with Google Analytics customers. Additionally, a method known as IP masking gives website owners using Google Analytics the option to tell Google Analytics to use only a portion of an IP address, rather than the entire address, for geolocation.

How we get the personal information and why we have it

The personal information we process is provided to us directly by you for one of the following reasons:

  • Membership registration or renewal
  • Applications for Private Practice, Supervision Register, or UKCP Membership
  • Ethics cases
  • Inputting information about your practice in the ‘Find a Therapist’ section
  • Signing up for a workshop via Ticket Tailor

We use the information that you have given us in order to ensure our Membership records are up to date, to populate the ‘Find a Therapist’ section of our website, and to record workshop attendees.

We retain your information for the following timelines:

  • Names and contact details of members – up to 7 years
  • Therapist practice information in ‘Find a Therapist’ – as long as the therapist retains membership with the organisation. This information can be amended at any time through ‘My Profile’ in the Members’ section of the website
  • Workshop attendee details – up to 6 years

Members with an account on our website can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

We will use your data to confirm your membership within our organisation and with other professional organisations – such as UKCP. Members who renew their memberships through our website will pay via the third party site Stripe. We also use Sender to send our monthly e-bulletins to members, and your email address will be imported to this site.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) We have a contractual obligation
(b) We have a legal obligation
(c) Consent

Contractual obligation & Legal obligation
Where we rely on either contractual obligation or legal obligation to process your personal data, it is important that you ensure you provide us with all the necessary information we require. If you are not able to provide all the necessary information we need we may not be able to provide the service to you, the consequence of which may lead to termination of the arrangement we have with you.

Consent
Where we rely on consent to process your personal data, you always have the right to withdraw your consent at any time, you can do this by contacting us via one of the ways shown in “our contact details” or by clicking the “unsubscribe” link in the marketing email you receive.

How we store your personal information

Our website uses industry standard encryption when any data is transmitted and stored. Our hosting provider is located in Nottinghamshire, and they use infrastructure by Google to store the data collected via the website on secure servers in full compliance with European data legislation. Google operates a decentralised model, with data centres in: Ireland, The Netherlands, Denmark, Finland, and Belgium.

For users that register on our website, we keep the personal information you provide in your user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit this information. When we delete membership data on the website, the relevant database sections are completely erased.

We use Google Drive in our day to day operations for storing and maintaining membership records and workshops information. Data is regularly cleared in accordance with our data retention schedule.

We also use the following third party services, which may hold your information:

  • Stripe – to process payments on our website
  • Sender – for sending out our monthly e-bulletin and other member communications
  • Ticket Tailor – for marketing and selling tickets to our workshops and CPD events

Sometimes it is not possible for us to store or process your personal data wholly in the UK. When your personal data does need to be transferred or stored outside of the UK we make sure we comply with the specific requirements set out in UK GDPR for us to undertake this. We will only transfer personal data outside of the UK when one of the following provisions are in place to safeguard your personal data:

  • An “adequacy decision” is in place with the country where the personal data is being transferred to. The UK has “adequacy regulations” in relation to the following countries and territories:
    • The European Economic Area (EEA) countries;
    • EU or EEA institutions, bodies, offices or agencies;
    • Gibraltar;
    • Countries, territories and sectors covered by the European Commission’s adequacy decisions (in force at 31 December 2020).
  • An “appropriate safeguard” as set out in UK GDPR is in place. These include standard contractual clauses and binding corporate rules.
  • An “exception” as set out in UK GDPR can be relied on if there is no adequacy decision or appropriate safeguard in place. For example, we could rely on your explicit consent to make the transfer of personal data.

Why we ask for your data

ADMP asks members to provide their personal data to ensure our professional registers are up to date, we hold correct information regarding a members’ suitability for practice, and so that the publicly available information about our membership registers is accurate. If a member does not provide accurate information, this can impact their inclusion on the professional registers, and if contact details are incorrect will mean they may not receive regular communications from the organisation.

We ask for names and contact details for those signing up to our workshops to ensure we can email out up to date information about the workshop, have an accurate list of attendees for the day, and can send CPD certificates following the workshop. We may ask for ADMP membership numbers where this acts as proof for a lower members’ ticket price.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – you have the right to request an exported file of your data
Your right to erasure – you have the right to request that your data is removed from our systems

Please contact us at company.secretary@admp.org.uk if you wish to make a request. You will not be charged to make any requests, and any valid request will be handled within one month.

ADMP UK does not use your data to undertake any solely automated decision making.

Have a Concern?

If you have any concerns about our use of your personal information, you can make a complaint to us at company.secretary@admp.org.uk

You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk